Recruiting Coordinator

About Mistral    At Mistral AI, we believe in the power of AI to simplify tasks, save time, and enhance learning and creativity. Our technology is designed to integrate seamlessly into daily working life.    We democratize AI through high-performance, optimized, open-source and cutting-edge models, products and solutions. Our comprehensive AI platform is designed to meet enterprise needs, whether on-premises or in cloud environments. Our offerings include le Chat, the AI assistant for life and work.   We are a dynamic, collaborative team passionate about AI and its potential to transform society. Our diverse workforce thrives in competitive environments and is committed to driving innovation. Our teams are distributed between France, USA, UK, Germany and Singapore. We are creative, low-ego and team-spirited.   Join us to be part of a pioneering company shaping the future of AI. Together, we can make a meaningful impact. See more about our culture on https://mistral.ai/careers.

What you will do

As a Recruiting Coordinator, you will play a pivotal role in shaping our talent acquisition processes and ensuring a seamless, positive experience for candidates and hiring teams. Your work will directly contribute to building and scaling our recruitment operations. Key responsibilities include:
 
End-to-End Interview Coordination: Manage interview logistics across global teams and time zones, ensuring a smooth, professional experience for candidates and interviewers.
Candidate Experience Leadership: Own candidate experience initiatives, including feedback surveys, monthly reporting, and continuous process improvements.
Pipeline & Process Management: Oversee job postings, ATS data quality, and pipeline organization, while identifying opportunities to streamline workflows.
Employer Branding: Assist with LinkedIn campaigns, hiring announcements, and content creation to attract top talent.
Referral Program Management: Track and support employee referral programs, ensuring timely follow-ups and recognition.
Process Innovation: Drive recruiting process improvements, document best practices, and contribute to tooling initiatives (e.g., ATS transitions, automation).
Talent Operations Projects: Lead or support cross-functional projects to enhance recruitment efficiency and scalability.
 
 
 

About you

We’re looking for a proactive, detail-oriented professional who thrives in a fast-paced startup environment. You should be:
 
Experienced in Talent Acquisition Coordination: Around 2–3 years’ experience in recruitment operations, HR coordination, or project support with a passion for recruiting operations, candidate experience, and process optimization.
Fluent in English: Exceptional written and verbal communication skills
Highly Organized: Strong project management skills, with the ability to juggle multiple priorities and deadlines.
Tech and Data-Driven: Comfortable with spreadsheets, ATS systems (e.g., Greenhouse, Ashby), and recruiting analytics.
Solution-Oriented: A problem-solver who seeks to improve systems, not just maintain them.
Collaborative: Able to work cross-functionally with hiring managers, HR, and external partners, 
Adaptable: Comfortable in a dynamic startup environment, with a willingness to take ownership and iterate.
 
Why Join Us?
 
Impact: Shape the foundation of our recruiting function and candidate experience from the ground up.
Growth: Opportunity to transition into a full-time role with increasing responsibility.
Culture: Work alongside a mission-driven team in a collaborative, innovative environment.